District Use of Vehicles
As a result of some questions that have arisen regarding the use of the district’s fleet vehicles and upon reviewing our existing Travel Policies (Administrative Procedure No. III.H), I have listed below a few excerpts from the policy to clarify items related to use of vehicles.
Overnight Trips and Trips Outside San Diego County
Daily trips outside San Diego, Orange, Los Angeles and Riverside Counties and trips to all overnight meetings or conferences must be authorized by a signed travel request. A copy of the travel request must accompany the request for use of a vehicle and sent to Facilities.
Daily Trips
Vehicles may be issued for daily trips within San Diego, Orange, Los Angeles and Riverside Counties without a travel request; however, the head of the requestor's division must certify annually the person's need to travel on district business. (See Policy III.H-01 and Procedure III.H-01.)
Student Use of District Vehicles
An administrator, faculty sponsor, or classified employee designated by the Vice President, Students Services, must accompany students on the trip. Vehicles may be issued only to the staff designee.
Reservation and Scheduling of Vehicles
Automobiles and vans are available for issue. While specific vehicles may be requested, the assignment is at the discretion of the Director of Facilities. Trucks and some automobiles that have been purchased by a department for recurring use may be available for a special need but are not considered part of the vehicle pool. Only vehicles in good operating condition are to be issued.
The following priorities shall apply in the reservation and issuance of district vehicles:
Same-day travel priority assignment by the Facilities Department of vehicles checked out and returned in the same day, typically on a first-come basis.
Vehicles may not be kept overnight except for out-of-county travel requiring an overnight stay. District vehicles are not to be issued for overnight trips within San Diego County unless approved in advance by the Vice President, Business and Administrative Services.
District vehicles must be returned to the maintenance yard adjacent to the Facilities Department on the Oceanside campus.
Personal vehicles may not be parked in the maintenance yard.
Use of Gasoline Credit Cards
Gasoline credit cards are intended for purchase of gasoline, oil, and necessary minor repairs. The cards may only be used for district vehicles. The authorized driver is to verify the accuracy of the invoice before signing it. Drivers should never allow the gasoline level to fall below one quarter of a tank. All credit card invoices must be returned to the Facilities Department with the credit card when the vehicle is returned.
If you have any questions, please don't hesitate to contact Tom Macias at ext. 6691 (from off campus 760.795.6691).
|
