Federal Work Study
The Federal Work Study Program offers part-time on-campus jobs to eligible financial aid applicants. Students are paid from funds the college receives from the U.S. Department of Education. The award is part of the student’s aid package; therefore a student must re-apply through the Financial Aid Office each year. There is no guarantee that a student will continue to receive work study awards from one award year to the next. Federal Work Study funds are limited, so awards usually go to those applicants who complete their financial aid file by the early priority date of the award year and demonstrate financial need.
Students who are awarded this type of aid are notified of the dollar amount they are eligible to earn during each term, and must accept the offer to work by a specified deadline date. The hiring process is then completed through the Career Center/Student Employment Office, located in Building 3700 on the Oceanside Campus. If the student does not respond by the deadline the offer is cancelled and the funds are taken away.
In order to be eligible to work on campus, students must maintain at least half-time enrollment (at least 6 units) during Fall or Spring, and at least 3 units during Summer. Eligibility can also be affected by enrollment in late start, short term and all on-line classes; unsatisfactory academic prgress; and dropping to less-than-half-time enrollment.
The earliest possible start date for federal work study funding is July 1st of the academic year. The last possible working date for federal work study funding is Spring Commencement. The period of time from Spring Commencement thru June 30th cannot be funded through federal work study.
Once the student has completed the hiring process, the Financial Aid Office will mail a "Confirmation of Assignment" form to the supervisor and the student. This form confirms how many hours the student can work each term, using federal funds. It is the supervisor 's and student's responsibility to keep track of the hours used to ensure they are not exceeded. Any hours worked beyond those authorized are automatically charged to the department's district account.
Federal Work Study student workers are permitted to work no more than 19.5 hours per week while classes are in session. During periods of non-attendance, such as Spring Break, students can work up to 40 hours per week, but cannot exceed 8 hours per day.
Timecards must be completed, signed and submitted to the Payroll Office no later than the fifth day of the following month. Late timecards may result in the department's district account being charged. Students should indicate on their timecard that they are being paid using federal work study funds by writing "FWS" on their timecards.
Supervisors should notify the Student Employment Office if their student stops showing up for work. It may or may not be possible to find a replacement student with federal work study funds, depending on funds currently available. Students should contact the Student Employment Office if they wish to change their assignment.
For any questions regarding federal work study eligibility or to check on remaining hours please contact Karen in the Financial Aid Office at: Ext. 6478, or e-mail.
If you have any questions regarding posting a job opening, or the employment hiring process, contact Lisa Montes in the Student Employment Office at: Ext. 6493, or e-mail.
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