Frequently Asked Questions

General Employment Information

Information Specific to Staff (Classified) Positions

Information Specific to Faculty Positions

Applying to MiraCosta College

Attachments

Technical Questions

Q #1 - What is a cover letter and to whom should I address it?

A #1 - A cover letter highlights your qualifications (e.g., relevant experience, skills, training, education) for the position.  The cover letter may be addressed to the 'Selection Committee'.

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Q #2 - Why do I need to submit transcripts?
A #2 - For positions which require a degree or equivalent to a degree, transcripts of all college coursework must be submitted in order to verify that an applicant meets the minimum educational requirements. The transcripts you are attaching provide evidence that you meet the minimum qualifications and must state the degree title, major, and date awarded. 

If your degree major EXACTLY matches the degree majors listed in the job posting, you do not need to request equivalency.  For example, the transcripts you are attaching state:  “Degree:  Master of Arts; Confer Date:  12/12/12; Major:  Communication Studies”.  Minimum qualifications listed in the job posting:  Master’s in Communication Studies

If your degree major DOES NOT EXACTLY match the degree majors listed in the job posting, you must request equivalency.  For example, the transcripts you are attaching state:  “Degree:  Master of Arts; Confer Date:  5/9/12; Major:  Communication Arts”.  This exact degree title is not listed in the job posting, so it does not directly meet minimum qualifications.

It is the applicant's responsibility to black out any date of birth or social security numbers on transcripts before attaching them to an application.  Foreign transcripts must be accompanied by a detailed evaluation from a formal evaluation agency.  www.ctc.ca.gov/credentials/leaflets/cl635.pdf

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Q #3 - Do my transcripts need to be official copies?
A #3 - No, legible unofficial transcripts stating your degree title, major, and date awarded (if applicable) are acceptable at the time of application, but official transcripts will be required if you are hired.  It is the applicant's responsibility to black out any date of birth or social security numbers on transcripts before attaching them to an application.  Foreign transcripts must be accompanied by a detailed evaluation from a formal evaluation agency. www.ctc.ca.gov/credentials/leaflets/cl635.pdf

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Q #4 - Can I apply if I don't currently have authorization to work in the U.S.?
A #4 - No.  You need to have this authorization at the time of application.

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Q #5 - Does the college reimburse candidates for travel expenses?

A #5 - Generally, reimbursement is given only for final interviews.  If you are invited for an interview, the Human Resources staff will let you know if reimbursement is possible.

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Q #6 - What if I'm not available to take a required test (e.g., the secretarial "in-basket" test) on the date listed in the job posting?
A #6 - If you are unable to attend the testing, your application will not be considered for the position.  We do not offer alternate test dates.

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Q #7 - What are the minimum qualifications to teach in a specific faculty position?
A #7 - Detailed information can be found on the State Chancellor's minimum qualifications list.

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Q #8 - What if I don't meet the minimum qualifications for a faculty position?

A #8 - You may apply through equivalency.

The transcripts you are attaching to provide evidence that you meet the minimum qualifications must state the degree title, major, and date awarded. 

If your degree major EXACTLY matches the degree majors listed in the job posting, you do not need to request equivalency.  For example, the transcripts you are attaching state:  “Degree:  Master of Arts; Confer Date:  12/12/12; Major:  Communication Studies”.  Minimum qualifications listed in the job posting:  Master’s in Communication Studies

If your degree major DOES NOT EXACTLY match the degree majors listed in the job posting, you must request equivalency.  For example, the transcripts you are attaching state:  “Degree:  Master of Arts; Confer Date:  5/9/12; Major:  Communication Arts”.  This exact degree title is not listed job posting, so it does not directly meet minimum qualifications.

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Q #9 - What is a placement file?
A #9 - Some colleges provide this to their graduates.  It may also be referred to as a Credential File.  Placement files are a place to store letters of reference.  Optional items that may be included in a placement file are course summary forms and transcripts.  

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Q #10 - What is the difference between a curriculum vitae and a resume?
"Curriculum vitae" is a term frequently used in higher education and "resume" is more common in most other industries.  Both are a summary of your education, skills, work experience, publications, etc.

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Q #11 - How can I get information about the classes I might be asked to teach?
A #11 - Each academic discipline has a page on the college website.  You can see the types of degrees and/or certificates offered in the discipline, and there is a link to the course descriptions in the college catalog.

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Q #12 - What types of jobs are available at the college?
A #12 - There are three general types of positions:

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Q #13 - How do I find out what jobs are currently open?
A #13 - You may search our job openings at http://jobs.miracosta.edu and click on 'Search Postings' to view our current job openings.

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Q #14 - How do I know what type of application to use?

A #14 - There are 3 different types of applications:

All job postings will indicate the type of application the posting requires.  The posting will only accept the application type the posting indicates.

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Q #15 - How do I apply for a job online?
A #15 - The application process has 7 simple steps:

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Q #16 - How long does it take to complete the online application?
A #16 - You should allow 30-40 minutes for the total process. You can expedite the process by collecting important information about previous work experience, education, certifications, etc. BEFORE you start creating your application.

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Q #17 - Can I apply for more than one job at a time?
A #17 - Yes, you may apply to more than one job posting.  However, to ensure that all information is current, you will be required to review your application each time before applying it to a new job posting.

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Q #18 - Can I make changes to my online application?

A #18 - Any updates that are made to your online application will not be automatically updated to any postings that you have previously applied to. 

If you need to update your application, please do the following:

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Q #19 - Can I save my application before I finish completing it?
A #19 - Yes, however you must first complete all of the required fields notated with a red asterisk on the current page before the application can be saved. If you cannot finish the entire application at one time, you may complete just the required fields on the page and return later to finish the application and apply for a specific job posting.

NOTE:  The applicant site will automatically time out if you leave your computer idle for more than 60 minutes.

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Q #20 - How do I print a copy of my completed online application?
A #20 - If you have not yet submitted your application, on the last page of your online application, you will have the opportunity to preview your completed application. When your application opens in a new browser window with the printable version of the application, using the tool bar at the top of your computer screen, click on File/Print and follow the prompts on the screen to print.

If you have submitted your application, click on the "Manage Applications" link and then click View Applications.  You may then click on File/Print and follow the prompts on the screen to print.

Click the "Close Window" link in that new window to return to the online employment site.

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Q #21 - What is the application process?
A #21 - The process is as follows:

NOTE: Possession of the minimum qualifications for a position does not ensure an interview.

*The recruitment for associate (part-time) instructors is different from other position types. In this case we accept applications for a POOL of qualified candidates. To maintain the most current pool of applicants for associate (part-time) instructor positions, the job posting for each pool will remain open July 1st-June 30th.  The current job postings for associate (part-time) instructor pools will close on June 30th, and new job postings for the pools will become available July 1st.  Applicants will receive an automated email from our application website informing them that their application has expired.  If still interested in being considered for a position at MiraCosta College, applicants need to update their application, cover letter, and resume, and then apply for the new job posting for the associate (part-time) instructor pool.

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Q #22 - I missed the deadline.  Can I still apply?
A #22 - We only accept applications during the time a job is open.  Once a job has closed, we do not accept any applications.

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Q #23 - Can I apply for a position by sending my resume?
A #23 - We do not accept resumes as an application for a job posting.  A MiraCosta online application must be completed and submitted to the job posting (and any other required materials need to be attached or submitted) in order to be considered.

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Q #24 - I can't remember my password. What do I do?
A #24 - The system may be having trouble with the password you are entering.  The system is case sensitive and will not log you in if capitalization or spacing is different from the password that you first originated. If you are still having trouble, please try the following:

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Q #25 - How can I check the status of my application?
A #25 - Log on to the employment site at any time using your User Name and password.  From the left hand navigation bar, select "Application Status."  You may verify the current status of your application for each posting for which you have applied by reviewing the "Status" column provided on the Application Status screen.

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Q #26 - Can someone help me complete the online application?
A #26 - Human Resources staff members are available to answer questions about the online system. You may visit the Human Resources Department on the main Oceanside Campus, One Barnard Drive, Oceanside, CA  92056, Monday-Thursday, 8:00 a.m.-5:00 p.m., and Friday, 8:00 a.m.-4:30 p.m. (except holidays); call (760) 795-6854; or contact us by e-mail at jobs@miracosta.edu. We strive to respond to e-mails within 48 hours, but this may not be possible just prior to a closing date.  If you require assistance within 24 hours of the job posting closing date, please call during regular business hours instead of e-mailing. 

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Q #27 - If I don't have a computer, where can I go to complete an online application?
A #27 - You may visit your local library or the college's libraries or various businesses which offer computers for rental use.  Our Human Resources office also has a computer and scanner for your use during business hours.

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Q #28 - Who will see my application if I use the online applicant site?
A #28 - Your online application information is located on a secure web server and will only be available to the Human Resources department and the applicable selection committee for the specific job opening for which you apply. Your voluntary demographic information will only be available to Human Resources and will be used for EEO (Equal Employment Opportunity) reporting purposes only.

Information about convictions (misdemeanors or felonies) will only be available to Human Resources and the Director of Risk Management.

Security of your personal information is provided in two different ways:

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Q #29 - What documents am I going to be asked to attach when I apply for a job?

A #29 - Each job posting is different and will specify the required documents. Generally they include cover letter, resume/CV, and transcripts.

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Q #30 - How can I attach my required documents?
A #30 - You may attach any required documents after you apply for a posting.  Electronic documents in Word or PDF format can be attached on the attachment page of the application.  (This page will only show up once you have applied to a posting.)

After completing the online application and applying it to the posting, you will come to the "Attach Documents" screen that allows you to do one of two things:

*It is important to read all of the instructions on the Attach Documents screen carefully to ensure you submit ALL of the attachments required for the posting. The attachment requirements may vary depending upon the position type.  When attaching transcripts, it is the applicant's responsibility to black out any date of birth or social security numbers prior to attaching them to an application.

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Q #31 - What if I don't have the required documents in an electronic format?
A #31 - There are several options:

Human Resources will scan your documents into a PDF format and will attach the electronic files to your applicable online application.  Please allow up to five days for documents to be attached.  You may login to the site to review and confirm the document attachments.

NOTE: All submitted materials will become the property of the MiraCosta Community College District, and will not be returned to the applicant.

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Q #32 - Can I use attachments that I have attached to a previous posting for postings that I apply for in the future?

A #32 - Yes, once your documents are scanned in and attached to a posting you may use those documents again for a future posting.  Follow this process:

  1. Apply to a posting.  (You may refer to question #15, 'How do I apply for a job online? or #17, 'Can I apply for more than one job at a time?')
  2. Answer any supplemental questions.
  3. This will take you to the 'Attach Documents' screen.
  4. Click on the 'Attach' button beside the document you would like to attach.
  5. A browse bar will show up with the title 'Attach a previously saved document.'  You can view the attachment to verify.  If you have attached more than one document under that attachment, it will give you the option of attaching any of the previously saved documents.
  6. Click 'Attach' to attach the document.
  7. Confirm attachment.
  8. Repeat if you would like to attach any previously saved documents.
  9. When you have finished attaching, click 'Finished Attaching.'
  10. Confirm.  You will receive a confirmation number. 

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Q #33 - Are there size and other limitations to documents that can be attached?
A #33 - Yes, file size is limited to 4.9MB.  If you encounter a problem, there are a few things you can do.  One is to scan documents at a lower resolution that keeps the quality of the documents and permits lower space.  Another is to eliminate graphics.

PDF:  Documents need to be scanned into a PDF document.  (Remember to keep scanning program parameters low to remain within the 4.9MB limit.)

If you still have problems, separate documents and send as two different attachments.

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Q #34 - I am having a technical problem with my computer that is stopping me from completing the application or applying to a job posting. What can I do?
A #34 - Be sure you are using either Internet Explorer 5.5 or higher, or Netscape 4.79 or higher (with the exception of Netscape 7.0). Also, under your browser internet options, you need to have cookies and javascript "enabled."

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Q #35 - I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page. What do I do?
A #35 - The site only responds to the buttons within the site.  Please use the navigation buttons within the site.  Most navigation buttons are at the top and bottom of the pages.

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Q #36 - Why does the site require cookies?
A #36 - Cookies are required for our site to be able to manage where a person is in the site.  We do not capture any personal or computer information in those cookies.  If you are still concerned, you may delete the cookies once you have completed the application process.

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Q #37 - I'm having trouble viewing the converted PDF documents.  What should I do?

A #37 - You might be having problems viewing your PDF documents due to the way your Adobe Acrobat Reader is set up.  To adjust your Adobe settings:


If you are using a Mac, an Apple program called PDFViewer is the default PDF viewer.  If you open the file in PDFViewer, save it to your desktop.  Open it in Adobe and it will be readable.  For the long-term, you will need to change your default PDF viewer to Adobe in order to view things properly.

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