Agenda and Funding Request Resources

Agenda Requests

Anyone wishing to address the ASG or give a presentation at a Senate meeting must complete and submit an ASG Agenda Request Form. All agenda requests are placed on an agenda at the discretion of the Chair. Agenda requests should be submitted by the dates specified on the ASG Agenda Matrix; however, submitting requests by the deadline does not ensure that the item will be placed on the specified agenda. Requestors will be notified once their requests are received and the item(s) have been placed on an agenda. The Chair will notify requestors in the event that their request cannot be put on the agenda for the date specified on the request.

• ASG Agenda Matrix
• ASG Agenda Request Form Note: In the additonal comments section, please specify if the request is for the Executive Council or the Senate Agenda.

Funding Requests

Any campus department, club, or community organization may request funding from the ASG. To request funding from the ASG, requestors must first submit an ASG Funding Application to the ASG Finance Committee. After reviewing the application, one of the committee members will sponsor the request and create a spending bill for the expenditure. The Vice President of Finance will submit the completed spending bill to the ASG President who will then place the bill on an agenda for the Student Senate to discuss and take action on the request.

The Finance Committee will notify the requestor(s) when the spending bill has been placed on an agenda at which time (per ASG Bylaws, Article IV., Section B, 7) the requestor must appear before the Student Senate to give a presentation about the spending bill. If the requestor is unable to present on the date the item is placed on an agenda, the item will be placed on a future agenda at the discretion of the Chair.

Resources for Requestors

• Steps to Request Funding
• Funding Application Submission Guide
• MiraCosta College Institutional Goals
• ASG Goals 2013-2014
• ASG Funding Request Form
• Spending Bill Process (Flowchart)

Finance Committee Resources

• Spending Bill Standards—ASG Bylaws Article IV, Section B (A spending bill that does not meet these requirements cannot be presented to the Senate until the bill complies with the outlined requirements.)
• Spending Bill Template (use this template to create a spending bill, replacing any text in red with the appropriate information)
• Spending Bill Samples

Accessing Approved Funds

After a spending bill has been approved, we ask that all requestors work with the Student Activities Office Staff and follow our procedures to access the funds in a timely manner.

• Procedures for Making Purchases
• List of ASG Open Purchase Orders