Business Office Technology

BOT 111

Machine Transcription

 

FALL 2008

 

 

Kathy Striebel

Lead Instructor

kstriebel@miracosta.edu

 

Sharon Barnes

Associate Instructor

sbarnes@miracosta.edu

 

Course Information:

www.miracosta.edu/home/kstriebel

 

Course Location:

BOT Model Office 4803B OC

 

Students can choose to complete the lessons on campus or at home. 

 

This is a self-paced, open entry e-Flex course.  Students can choose a flexible work schedule.  Course is finished when all lessons are completed. 

 

Course Checklist:

¨  View Orientation on website or Blackboard.

¨  Complete student contact form from Blackboard.

¨  Open Blackboard for assignments and lectures.

¨  Read the entire syllabus before starting the lessons.

¨  Complete all lessons by December 12, 2008.

 

Course Description: 

This introductory transcription course combines keyboarding, formatting, and listening skills to produce business documents.  Assignments also include a review of grammar, punctuation, word usage, and proofreading. 

 

Advisory:  BOT 110 Word Processing/25 wpm keyboarding speed

 

Course Objectives:  At the end of the course, the student should be able to:

 

1.    Transcribe dictation from audio files/tapes.

2.    Format transcribed text into business documents.

3.    Apply rules of grammar, punctuation, spelling, word usage, capitalization, abbreviations, and number usage to transcribed documents.

  1. Proofread and edit transcribed copy to produce final mailable documents.

 

Course Materials:

Textbook:  Transcription Skills For Business, Sixth Edition, Linda Mallinson, Prentice Hall, 2003, ISBN 0-13-025437-1.

The Office Guide and other reference books can be found in the lab.

One USB drive for saving assignments

 

Cost:  Textbook:  $59.92 purchased from MCC Spartan Bookstore

            $59.92 + 6.95 ground shipping online from Spartan Bookstore

            Office Guide can be purchased for $16.75 from the MCC Spartan Bookstore.

Amazon has this textbook used starting from as low as 3.98 plus tax and shipping. 

 

PLEASE NOTE:  If you purchase this book from an online textbook supplier, BE SURE IT IS THE EXACT EDITION. 

 

Please check with the Financial Aid Department to see if you are eligible for assistance.

 

Student Learning Outcomes:

 

  1. Develop a listening pattern for keying transcription copy.
  2. Apply effective written communication tools to written copy.
  3. Use correct business format for transcription documents.

 

Important Dates:

Last day to drop with no grade on permanent record...................................     September 6

Last day to drop class and be eligible for refund...........................................     September 6

Last day to petition for certificate or degree..................................................   September 26

Last day to ADD a BOT course......................................................................        October 25

Last day to drop with “W”..............................................................................    November 20

Last day to submit assignments....................................................................    December 12

 

Policies:

1.    Students with disabilities, whether physical, learning, or psychological, who believe that they may need accommodations in this class are encouraged to contact Disabled Students Programs & Services as soon as possible to ensure that such accommodations are implemented in a timely manner.  Their phone number is (760) 795-6658, and they are located in Building 3000 Student Services, Room 3009, adjacent to Parking Lot 3C.

 

1.    Students who have not consistently submitted assignments during the semester will be dropped on November 20, 2008. 

 

  1. Students should be aware of the MiraCosta plagiarism statement in the catalog.  A submitted assignment, which is determined to be the work of a person other than the student, will receive no credit.

 

Contacting the Instructor: 

BOT Instructor:   Kathy Striebel        

Email address:  kstriebel@miracosta.edu     

Lab Hours see website for complete schedule

 

When contacting the instructor through email, please identify the purpose of your email in the SUBJECT line along with the course and your name.  Here is an example of how you should key the subject:  QUESTION BOT 111 Susan Smith.  The instructor will respond within 48 hours.  To expedite responses to questions, key the word QUESTION in the subject line of the email, and you will receive a response within 48 hours.

 

Getting Started:

Follow these steps to complete EACH lesson:

ü  Read the lesson material before starting to be sure you understand the skills being emphasized in the lesson.

 

ü  Complete the practice exercises as listed on the assignment sheet.   The Office Guide reference materials are in a folder on the Blackboard site

 

ü  If working in the BOT Model Office, 4803B OC, be sure to sit at a computer with a transcription machine. The lab instructor will give you a demonstration on the use of the transcription machine.

 

ü  If working online, all the transcription files are in a folder on the Blackboard site.  You will use the keyboard controls to start and stop the audio files. 

 

ü  Download  the appropriate letterhead for the lesson you are transcribing from the Blackboard folder.

 

ü  Listen carefully to the dictation and then type.  Do not try to listen, type, and edit at the same time.  Continue typing even if it does not make sense to you at the moment.  When you have completed the entire dictation, it will make sense and editing is much faster than spending time trying to decipher a word while transcribing.

 

ü  Save your assignments and transcription as identified in the syllabus:  Assignment 1, Lesson 1 Document 1, for each lesson. 

 

ü  Proofread and use spellcheck to correct the very obvious errors. 

 

ü  Correct any errors. Save a final copy.  Do not print. 

 

Grading:

Final grade will be based on the completion of all six (6) transcription assignments, and the final transcription test.  Assignments and tests will be graded using the following criteria: 

            0-4 errors = Mailable;

            4+ errors = Unmailable.

             Major errors such as spelling and format errors make a document Unmailable. 

Each assignment has a point value on the assignment sheet.

Total Points:  100-125 = A; 90-99 = B; 80-89=C; 70-79 =D; below 70 = F.

 

Submitting Assignments:

There are 12 assignments in this course.  Assignments to be submitted:  1, 2, 3, exercises from six dictation lessons, career report, post test, and final project.

 

This is a self-paced e-flex course that allows you to work in the BOT Model Office, 4803B OC, or online.  Students are responsible for completing and submitting all assignments as listed in the course syllabus.  Assignments reviewed and graded by your instructor in the BOT Model Office will get immediate feedback and grading.  Weekly assignments submitted through email will be reviewed and graded within five (5) days. All assignments submitted through email must be identified in the subject line with your last name and the assignment name or number as directed in the syllabus, for example:  Striebel Project 1.

 

The Blackboard site contains data files, all assignments, announcements, lectures, special instructions or notes for assignments, discussion questions, and assignment grades. 

 

Even though this is a self-paced course and students can select a flexible schedule for completing assignments, students must show steady progress through the semester by viewing the program orientation, submitting the student contact form, submitting weekly assignments, and maintaining contact with the instructor.  Students will be dropped for lack of successful progress.  A suggested timeline for completing assignments is given in the syllabus.  Students are encouraged to follow the timeline or work ahead as a guide to successful completion of the course.