I have a student who requires captions in my course and I have videos that have not yet been captioned. What can I do to assist this student?
If you actively have a student who requires captions in your course and some of the content isn’t captioned, contact the DSPS Access Specialist, Aaron Holmes, as soon as possible. Aaron will work with you to expedite the captioning request and ensure that the student has access to the content.
I have live course sessions being taught remotely (via Zoom or another live streaming service) and there is a student who requires captions in my course. How can I have my live online classes captioned?
The first step is to fill out the Synchronous DECT Grant Request spreadsheet. This request will require that you include the dates of each live online session and the length of each live online session. If you are unsure of how often the live online class sessions will take place please include all possible meeting dates. After a grant request is submitted it is not possible to add dates that were not included in the original request.
*Please note that it could take up to 3 weeks after the Synchronous DECT Grant Request is submitted before funding is available and live captioning is in place.
I have created videos for my course and want to have them captioned. What are the next steps?
For instructor created content Tech Connect (formerly 3C Media Solutions) http://www.3cmediasolutions.org/ can caption any instructor created content that is used for instruction. The first step is to register for an account. Once your account is created you can upload your video content. Once you have the video(s) uploaded there is a link to “Details and Options” for each video. By going to the “Details and Options” page you can request that the video be captioned. Captions will take 2-3 business days to be completed.
I have created a video for my course and I want to caption the video myself. Are there any tools you can recommend?
If you upload your media to Canvas Studio or YouTube you have the ability to caption the video yourself. It is recommended to start with a typed transcript. If you don’t have a typed transcript you can create an auto-generated caption file. Note that the auto-generated caption file will not be 100% accurate and must be reviewed/edited to create correct and compliant captions. Below are links to directions on captioning for both Canvas Studio and YouTube.
I found a video online that I would like to use in my course but it does not have captions. What can I do to get the video captioned?
If the video is hosted on YouTube or Vimeo we can request funds from the DECT grant to caption this video. The first set would be to fill out the Asynchronous DECT Grant Request spreadsheet. Once this spreadsheet is submitted to the Access Specialist in the DSPS department it will be placed in the queue to be included in the next DECT grant request. DECT grants are requested on January 1st, February 15th, May 26th, July 31st, and September 15th.
If the video is not hosted on one of the two sites above, we may not be able to caption the video. We will have to attempt to get the source file from the original content creator and request permission to caption their video. If the source file is not available or the content creator does not give permission to caption the video then the video cannot be captioned.
I put in a request to have a video captioned with the DECT grant. When will it be completed?
In effort to manage and oversee multiple submissions, DECT grant requests are submitted 5 times per year. The submissions are based on providing one submission before each semester and a second submission for Fall and Spring a few weeks after the semester has begun. The dates for submission are January 1st, February 15th, May 26th, July 31st, and September 15th. Once a grant is submitted captioned videos should be available within 3 weeks of the submission date. Ad hoc requests may be submitted but may take longer depending upon competing submissions.
Provided is an example of how the process works:
- The instructor submits Asynchronous DECT Grant Request spreadsheet on May 1st.
- The grant request is submitted on May 26th.
- Captioned videos are available by June 16th.
Deadline to submit videos to ensure they are ready for the start of a semester:
- Spring - Requests must be submitted by January 1st.
- Summer - Requests must be submitted by May 26th.
- Fall - Requests must be submitted by July 31st.
Are automatic captions or auto-generated captions compliant?
The fact that the video has automatic or auto-generated captions does not necessarily mean that the video is compliant. If the automatic captions are reviewed and they are accurate without missing any content, then they would be compliant captions. If the automatic captions are not accurate, they can be modified to be accurate and then the video would be compliant. If the automatic captions cannot be fixed then this video would need to be submitted on an Asynchronous DECT Grant Request so that complaint captions can be created.